Executive Assistant to the Director
🧭 About the Role At Muthoot Business School, we believe in enabling excellence with purpose. The Executive Assistant to the Director plays a pivotal role in ensuring the smooth, professional, and efficient functioning of the Director’s Office.
This high-impact role involves managing communications, scheduling, coordination, and institutional follow-ups, while supporting strategic activities and engagements across the school. You’ll work closely with the Director, faculty, staff, and external partners—bringing clarity, structure, and momentum to the academic leadership function.
We’re looking for someone who is proactive, highly organized, discreet, and has exceptional communication and people skills.
🛠️ Key Responsibilities
📅 Administrative & Calendar Management
- Manage the Director’s calendar, meetings, and official correspondence
- Coordinate communications and scheduling with faculty, staff, students, and external stakeholders
- Draft and review official communications, emails, and presentations
🗂️ Information & Operational Support
- Maintain institutional records, key decisions, and strategic documentation
- Support logistics for meetings, campus events, and external engagements
- Assist in tracking follow-ups on academic and administrative initiatives
🔐 Confidentiality & Representation
- Handle sensitive communications with utmost discretion and integrity
- Represent the Director’s office professionally with internal and external audiences
🎓 Qualifications & Experience
- ✅ Required Bachelor’s degree in any discipline (Master’s preferred)
- 1–6 years of experience preferred; exceptional freshers may also be considered
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, and coordination tools like Zoom
- Strong attention to detail, time management, and multitasking skills
- Professionalism and poise in fast-paced environments
- Familiarity with academic calendars or higher education settings is an added advantage
⭐ Preferred Attributes
- Experience supporting senior leadership or working in academic institutions
- Discreet, dependable, and committed to institutional growth
- Strong work ethic, team player, and positive attitude
- Alignment with the mission and values of Muthoot Business School.
